Associate University Registrar
Reports to: Registrar
Purpose of Position and Scope of Responsibility The Associate Registrar is under the direct supervision of the Registrar.. The Associate Registrar-Records & Registration manages academic records for all current and former students and supervises maintenance functions, current student enrollment verifications, and the processing student schedule changes, ensuring compliance with University policies and the Family Educational Rights and Privacy Act (FERPA). The Associate Registrar oversees registration functions based on an understanding of University policies and procedures and database systems, including registration. The Associate Registrar produces the class schedule, and maintains numerous data systems, works in cooperation with the Registrar and others to ensure academic policies and procedures are enforced and proper records are maintained.
Under the general direction of the Chief Academic and Compliance Officer
Under the direct supervision of the Registrar
responsible for 1 shift, 8 hours/day, 5 days/week. Incumbents are subject to callback as deemed
necessary.
Principal Accountabilities/Responsibilities:
- Maintain working knowledge of transcript evaluation, determines equivalencies and oversees such evaluations.
- Works with faculty and staff and students to assist in any records and registration processes, including class schedules, withdrawals, records set up and corrections, student major/minor/advisor records, graduation applications, plans of study, grades, current student enrollment verifications and statements of standing.
- Maintain daily update and monitoring of academic student records.
- Enter grades & grade changes for Dual Enrollment, and other departments not automatically uploaded into the system.
- Assist the Registrar in the preparation and conduct of the graduation ceremony for the College of Arts and Sciences and College of Health Sciences. Distributes graduation information to graduates.
- Attention to detail is a general responsibility, but is required.
- Performs related accountabilities/responsibilities/assistance as required or directed.
This job description is not designed to cover or contain a comprehensive listing of activities,
duties or responsibilities that are required of the employee.
Minimum Qualifications | |
Knowledge/Education Experience Licensure, Registration, Certification | Bachelor’s degree Experience with an automated student information system is required. Ability to understand and successfully apply academic policy for higher education with emphasis on registration and record keeping. |
Desired Qualifications | |
Knowledge/Education Experience Licensure, Registration, Certification | Master’s Degree and 2 years working with higher education academic records; knowledge of FERPA regulations; demonstrated supervisory skills; experience with an automated student information system is required. Ability to understand and successfully apply academic policy for higher education with emphasis on registration and record keeping. |
Physical Requirements:
Work requires little or no physical effort. Lifting or performing other work requiring light physical exertion (up to 30 pounds) is intermittent (not a routine part of the job) and secondary to the job.
Environmental Conditions:
Work is performed under basically normal working conditions as in a standard office environment.
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