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Office Manager - Development and Marketing

The office manager coordinates administrative activities for the marketing and development offices at the University including scheduling, obtaining quotes, purchasing, mailings, and distribution of materials.

Principal Accountabilities/Responsibilities:

  1. Coordinate pre-production details for printed materials, including quotes, purchase requisitions, and delivery of completed projects.
  2. Coordinate pre-production details for video and photo shoots, including location scouting and booking, talent scheduling, and prop procurement.
  3. Serve as point-of-contact for requests of marketing materials and promotional products.
  4. Organize and manage promotional product inventory.
  5. Process invoices, expense reports, purchase requisitions, purchase orders, and credit card reports according to business office policies and procedures.
  6. Compile fundraising mailings.
  7. Provide administrative support to the Development and Marketing teams.
  8. Complete other duties as assigned.

Minimum Qualifications:

High school diploma or equivalent. Excellent communication and organization skills. Ability to multi-task. Ability to work collaboratively with a variety of individuals and departments across the University. Fluency in Microsoft Office (especially Word and Excel) and Google suite.

1-3 years of relevant experience, or a combination of education and relevant experience

Preferred Qualifications:

Associate or bachelor’s degree. Administrative experience in an office environment. Some experience with graphic design.

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